Last updated: 15-01-2024
Our compliance & ethics program mission at Be-Bookable is to conduct business with the utmost integrity and adhere to the highest ethical standards. We are committed to complying with all applicable laws and regulations while fostering a culture of transparency and accountability.
The primary objectives of our compliance and ethics program include preventing violations of ethical and legal standards, ensuring accountability for actions taken, and creating a workplace culture that prioritizes integrity.
1. Code of Conduct and Ethical Standards
Core Values and Principles: Our core values include honesty, integrity, respect for diversity, and fairness in all our business interactions. We are committed to acting with transparency and accountability in all dealings.
Responsibilities of Employees, Management, and Leadership: All employees, including management and leadership, are responsible for upholding our ethical standards. Management is accountable for setting an example and fostering a culture of ethics and compliance within the organization.
2. Anti-Bribery and Corruption
Policy Statement: Be-Bookable has a zero-tolerance policy for bribery and corruption. We prohibit all forms of bribery and corruption, including offering, receiving, or facilitating bribes, whether domestically or internationally.
Prohibited Activities: Prohibited activities include offering bribes to public officials, accepting kickbacks, or engaging in any corrupt practices. Employees must avoid any involvement in corrupt acts.
Due Diligence for Business Partners: We conduct thorough due diligence on potential business partners, including suppliers and agents, to ensure they align with our anti-bribery and corruption standards before entering into agreements.
3. Fraud Prevention
Fraud Prevention Policy: Our fraud prevention policy outlines our commitment to preventing fraudulent activities within Be-Bookable, including financial fraud, misappropriation of assets, and misrepresentation of information.
Fraud Detection and Reporting Procedures: Employees must promptly report any suspicions of fraudulent activities through internal reporting channels. If necessary, we will involve external authorities in the investigation.
Disciplinary Measures for Fraudulent Activities: Violators of our fraud prevention policy may face disciplinary actions, up to and including termination, and we may pursue legal actions to recover losses.
4. Anti-Money Laundering (AML) and Counter-Terrorism Financing (CTF)
AML/CTF Policy: Be-Bookable is committed to complying with all AML and CTF laws and regulations. We have implemented stringent policies and procedures to ensure our compliance.
Customer Due Diligence Procedures: We conduct thorough customer due diligence to verify the identities of our clients and regularly monitor transactions for signs of suspicious activities.
Monitoring Fraudulent Transactions: Be-Bookable actively monitor transactions for signs of fraudulent activity to prevent money laundering and terrorism financing.
5. Accounting Principles and Tax Compliance
Accounting Principles Policy: Our accounting principles policy outlines our commitment to transparent and accurate financial reporting, following generally accepted accounting principles (GAAP).
Tax Compliance Procedures: We strictly adhere to tax laws and regulations, including proper documentation, reporting, and timely payment of taxes in all jurisdictions where we operate.
Reporting and Documentation Requirements: Employees involved in financial reporting and tax compliance must maintain accurate records and provide documentation as needed for audits and regulatory inquiries.
Collaboration with Tax Authorities: We collaborate with tax authorities in all jurisdictions to address inquiries, provide necessary information, and ensure compliance with tax regulations.
6. Information Security
Information Security Policy: Our information security policy outlines safeguards for protecting sensitive data, including encryption, access controls, and cybersecurity measures.
Data Classification and Handling: Employees are trained to classify and handle data appropriately, ensuring that sensitive information is protected from unauthorized access or disclosure.
Access Controls and Authentication: Access to our systems and data is controlled through authentication processes, and employees have access only to the information necessary for their roles.
Logging Data Access: We maintain detailed logs of data access, recording who accesses data and when they access it, to ensure accountability and track any unauthorized access.
Incident Response and Reporting: In the event of a security breach or data incident, our incident response team follows established procedures for reporting, containment, and resolution, including notification to affected parties and regulatory authorities.
7. Diversity Policy
Diversity and Inclusion Policy: Our diversity and inclusion policy express our commitment to creating a diverse and inclusive workplace.
Equal Opportunity Employment: We strictly adhere to equal opportunity employment principles, ensuring that all employees are treated fairly and without discrimination.
Non-Discrimination and Harassment Policies: We have policies in place to prevent and address discrimination and harassment, promoting a respectful and inclusive work environment.
Reporting Mechanisms for Diversity Issues: Employees can report diversity-related issues or concerns through our confidential reporting channels, and we will take appropriate action to address them.
8. Reporting and Whistleblower Mechanism
Confidentiality and Non-Retaliation: We maintain strict confidentiality when handling reports, and we have a non-retaliation policy to protect whistleblowers.
Investigations and Follow-Up Procedures: Reports are thoroughly investigated, and appropriate actions are taken, including corrective measures and disciplinary actions when necessary.
9. Auditing and Monitoring
Internal Audits: Our internal audit team conducts regular audits to assess compliance with policies and procedures, identify weaknesses, and recommend improvements.
Risk Assessments: We periodically perform risk assessments to identify and mitigate potential compliance risks within the organization.
10. Enforcement and Consequences
Disciplinary Measures: Violations of our compliance and ethical standards may result in disciplinary actions, including verbal warnings, written warnings, suspension, or termination, depending on the severity of the violation.
Corrective Actions: In addition to disciplinary measures, we take corrective actions to prevent further violations, such as revising policies or enhancing training.
Legal Actions (if necessary): In cases of severe violations or violations that have caused significant harm, we may pursue legal actions to recover losses or seek justice.
11. Continuous Improvement
Program Evaluation and Review: Our compliance and ethics program is subject to regular evaluation and review to ensure it remains effective and up-to-date.
Feedback Mechanisms: We encourage feedback from employees and stakeholders to identify areas for improvement and enhancements to our program.
