{"id":6792,"date":"2025-08-23T11:09:08","date_gmt":"2025-08-23T11:09:08","guid":{"rendered":"https:\/\/www.be-bookable.com\/?p=6792"},"modified":"2026-10-14T18:04:21","modified_gmt":"2026-10-14T18:04:21","slug":"planification-location-efficace-logiciel","status":"publish","type":"post","link":"https:\/\/www.be-bookable.com\/fr\/ressources\/planification-location-efficace-logiciel\/","title":{"rendered":"Planification des locations : comment \u00e9viter les doubles r\u00e9servations"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"6792\" class=\"elementor elementor-6792\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-b0d6862 e-con-full e-flex e-con e-parent\" data-id=\"b0d6862\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-3162b0e elementor-widget elementor-widget-html\" data-id=\"3162b0e\" data-element_type=\"widget\" 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thead,.bbb tbody,.bbb tr,.bbb th,.bbb td{display:block;width:auto}.bbb thead{display:none}\n .bbb tbody tr{padding:12px 16px;border-top:1px solid var(--lijn)}.bbb tbody tr:first-child{border-top:0}.bbb tbody th{border:0;padding:0 0 6px;width:auto;font-size:16px}\n .bbb tbody td{border:0;padding:4px 0 6px;font-size:16px}.bbb tbody td[data-col]::before{content:attr(data-col);display:block;font-family:var(--kop);font-weight:600;font-size:12.5px;letter-spacing:.06em;text-transform:uppercase;color:var(--tx2);margin-bottom:3px}\n}\n<\/style><script type=\"application\/ld+json\">{\"@context\": \"https:\/\/schema.org\", \"@type\": \"FAQPage\", \"mainEntity\": [{\"@type\": \"Question\", \"name\": \"How do you prevent double bookings in rental?\", \"acceptedAnswer\": {\"@type\": \"Answer\", \"text\": \"Let all bookings arrive in one system that tracks stock per date, and set buffer time per product for cleaning and transport. Then a customer can only choose a product on days it is really free, and you cannot double book by accident either.\"}}, {\"@type\": \"Question\", \"name\": \"How much buffer time should I plan between two bookings?\", \"acceptedAnswer\": {\"@type\": \"Answer\", \"text\": \"As much as you need to collect, clean, check and deliver the product again. For a bike an hour is often enough, for a party tent or bouncy castle a day. Start generous and shorten the buffer once you see it can be done faster.\"}}, {\"@type\": \"Question\", \"name\": \"Can I do rental planning in Excel?\", \"acceptedAnswer\": {\"@type\": \"Answer\", \"text\": \"With a few products and a handful of bookings a week, yes. Once you have several channels, work with colleagues or want customers to book online, keeping it up costs more time than it saves and the chance of double bookings grows.\"}}, {\"@type\": \"Question\", \"name\": \"What happens to a booking that spans a closed day?\", \"acceptedAnswer\": {\"@type\": \"Answer\", \"text\": \"It simply stands. A closed day in the middle of a rental period does not block the booking; only the pick-up and return day must fall on a day you are open.\"}}, {\"@type\": \"Question\", \"name\": \"Can customers choose a date first?\", \"acceptedAnswer\": {\"@type\": \"Answer\", \"text\": \"Yes. Set the booking start in Be-Bookable to &#8220;Date first&#8221; or &#8220;Both&#8221;. The shop then shows a search bar where customers pick their period first and then only see the products available at that time.\"}}, {\"@type\": \"Question\", \"name\": \"What does rental planning software cost?\", \"acceptedAnswer\": {\"@type\": \"Answer\", \"text\": \"For a small rental business between 20 and 100 euros per month, depending on the pricing model. A comparison of eight vendors is in the article on rental software costs.\"}}]}<\/script><div class=\"bbb\"><div class=\"wrap\"><article class=\"art\"><p class=\"intro\">In rental, everything revolves around the calendar. A product that goes out on Friday can only be rented again once it is back, clean and checked. As long as you track that in your head or in a spreadsheet, it goes wrong one day: a double booking, a customer at a closed door or a tent still wet in the trailer. This article shows how to set up rental planning so the calendar guards itself.<\/p><section class=\"kort\" aria-label=\"In short\"><h2>In short<\/h2><ul><li>Rental planning counts in time, not units: available is whatever is not rented on that date, including the time before and after.<\/li><li>Most double bookings come from forgotten buffer time, separate lists per channel and confirming without checking.<\/li><li>Set buffer time, minimum lead time and opening hours per product; then a customer can only choose what is really possible.<\/li><li>Plan handovers from one weekly overview: what goes out, what comes back and what still needs cleaning.<\/li><\/ul><\/section><details class=\"toc-m\"><summary>Contents<\/summary><ol><li><a href=\"#what-is\">What is rental planning?<\/a><\/li><li><a href=\"#causes\">Where double bookings come from<\/a><\/li><li><a href=\"#stock\">Stock per date: the basis<\/a><\/li><li><a href=\"#buffer\">Buffer time and minimum lead time<\/a><\/li><li><a href=\"#opening-hours\">Opening hours and closed days<\/a><\/li><li><a href=\"#booking\">Let customers choose only what is possible<\/a><\/li><li><a href=\"#handover\">Planning handover and return: the weekly routine<\/a><\/li><li><a href=\"#faq-en\">FAQ<\/a><\/li><\/ol><\/details><h2 id=\"what-is\">What is rental planning?<\/h2>\n<p>Rental planning is keeping track of which product is available when, and guarding that availability with every new booking. The difference with a normal web shop is time. A sold product is gone; a rented product comes back and can go out again. Your stock is not &#8220;ten party tents&#8221;, but &#8220;ten party tents, three of which are free on 14 June&#8221;.<\/p>\n<p>Good planning answers three questions at any moment:<\/p>\n<ul>\n <li><strong>Is it free?<\/strong> How many units are still available in the requested period?<\/li>\n <li><strong>Is it ready?<\/strong> Is there enough time between two bookings to clean, check and transport?<\/li>\n <li><strong>Can it happen then?<\/strong> Are you open on the pick-up and return day, and do you have enough time to prepare the order?<\/li>\n<\/ul>\n<h2 id=\"causes\">Where double bookings come from<\/h2>\n<p>A double booking is rarely bad luck. Usually it is one of these five causes:<\/p>\n<ul>\n <li><strong>No buffer time.<\/strong> The tent comes back on Monday morning and goes out again on Monday afternoon. Free on paper, still wet in reality.<\/li>\n <li><strong>Separate channels.<\/strong> One booking by phone, one through Instagram and one through your site, each in its own list.<\/li>\n <li><strong>Confirming without checking.<\/strong> Quickly replying &#8220;sure&#8221; on Saturday evening and only looking at the calendar on Monday.<\/li>\n <li><strong>Stock per product instead of per unit.<\/strong> You have three bouncy castles, but one is being repaired and still shows as available.<\/li>\n <li><strong>Two people, two versions.<\/strong> You and a colleague both work in the same sheet and overwrite each other&#8217;s rows.<\/li>\n<\/ul>\n<p>You solve all five the same way: one system that counts per date, feeds every channel and only accepts a booking when it is really possible.<\/p>\n<h2 id=\"stock\">Stock per date: the basis<\/h2>\n<p>Start with your stock. Record per product how many units you have and how many a customer may rent at minimum and maximum per booking. From then on every booking counts down the stock on the days it runs, and counts back up when it returns.<\/p>\n<p>In Be-Bookable you see this per product in an <a href=\"https:\/\/www.be-bookable.com\/features\/booking-blocks\/\">availability calendar per day<\/a>. A fixed number means certainly available. A range, for example &#8220;2-3&#8221;, means a unit falls within the buffer time of another booking on that day: it may be there, but you plan for it not to be.<\/p>\n<div class=\"tabel\"><table>\n <thead><tr><th scope=\"col\">Situation<\/th><th scope=\"col\">What the customer sees<\/th><\/tr><\/thead>\n <tbody>\n  <tr><th scope=\"row\">All units rented on a day<\/th><td>That day cannot be chosen in the calendar<\/td><\/tr>\n  <tr><th scope=\"row\">Two of five still free<\/th><td>The customer can book two at most<\/td><\/tr>\n  <tr><th scope=\"row\">Unit returns that morning, one-day buffer<\/th><td>Only available again the day after<\/td><\/tr>\n  <tr><th scope=\"row\">Shop closed on the pick-up day<\/th><td>That day cannot be chosen as start or end<\/td><\/tr>\n <\/tbody>\n<\/table><\/div>\n<h2 id=\"buffer\">Buffer time and minimum lead time<\/h2>\n<p>Buffer time is the time you need between two bookings of the same unit. You set it before and after every booking: an hour for a bike you quickly check, a day for a party tent that needs to dry, two days for a bouncy castle you also have to transport.<\/p>\n<ul>\n <li><strong>Buffer before:<\/strong> time to fetch from storage, load and deliver.<\/li>\n <li><strong>Buffer after:<\/strong> time to collect, clean, check and repair.<\/li>\n <li><strong>Minimum lead time:<\/strong> how far ahead a customer must book at least. If you deliver yourself, a lead time of one day stops someone booking a tent at ten in the evening for the next morning.<\/li>\n<\/ul>\n<p>Start generous and adjust. A buffer that turns out too long costs you a single booking at most. A buffer that is too short costs you a customer.<\/p>\n<h2 id=\"opening-hours\">Opening hours and closed days<\/h2>\n<p>A customer can only pick up and return when you are there. So set your <a href=\"https:\/\/www.be-bookable.com\/features\/opening-closing-times\/\">opening hours<\/a> per day of the week and tick the days you are closed. Product groups you hand out at other times, for example boats only at weekends, get their own opening hours.<\/p>\n<p>For holidays you record a closure period. Note: a closed day in the middle of a running rental period does not block that booking. Someone renting from Friday to Tuesday keeps the product on your closed Monday too; only the start and end day have to fall on an open day.<\/p>\n<h2 id=\"booking\">Let customers choose only what is possible<\/h2>\n<p>The best planning is one in which a customer cannot make an impossible booking. That means:<\/p>\n<ul>\n <li><strong>A calendar that shows real availability.<\/strong> Days without stock, within buffer time or on a closed day cannot be chosen.<\/li>\n <li><strong>Search by date.<\/strong> If you rent for events, let customers pick their date first. They then only see the products that are free on that day, with the number still available.<\/li>\n <li><strong><a href=\"https:\/\/www.be-bookable.com\/features\/flexible-booking-slots\/\">Rental periods that fit your product<\/a>.<\/strong> Per hour for a SUP, per day for a bike, per weekend for a tent. A customer who picks a fixed period does not book gaps into your calendar.<\/li>\n <li><strong>Paying at booking.<\/strong> An <a href=\"https:\/\/www.be-bookable.com\/integrations\/online-payments\/\">online payment<\/a> makes the reservation final and stops anyone blocking a weekend &#8220;provisionally&#8221;.<\/li>\n<\/ul>\n<aside class=\"cta\" aria-label=\"Be-Bookable\"><div><p class=\"kick\">A calendar that guards itself<\/p><h3>Never double book again with <span style=\"white-space:nowrap\">Be-Bookable<\/span><\/h3><p>Stock per date, buffer time per product, opening hours and online payments in one web shop. Your first 100 orders are free, after that 19.99 euros per month.<\/p><\/div><div class=\"knoppen\"><a class=\"knop knop--w\" href=\"https:\/\/www.be-bookable.com\/sign-up\/\">Start for free<\/a><a class=\"knop knop--o\" href=\"https:\/\/www.be-bookable.com\/demo\/\">See the demo<\/a><\/div><\/aside>\n<h2 id=\"handover\">Planning handover and return: the weekly routine<\/h2>\n<p>Once bookings come in by themselves, your planning shifts to execution: what goes out this week, what comes back and what has to happen in between? In <a href=\"https:\/\/www.be-bookable.com\/features\/order-management\/\">order management<\/a> you see all orders as a table, a calendar or a workflow board with columns for reserved, to process, active and completed.<\/p>\n<ul>\n <li><strong>Monday:<\/strong> open the calendar and list this week&#8217;s handovers. Pack accessories and bundles in advance.<\/li>\n <li><strong>Every morning:<\/strong> drag orders that are ready to the next status. The customer automatically gets an <a href=\"https:\/\/www.be-bookable.com\/features\/customer-emails\/\">email<\/a> for each status.<\/li>\n <li><strong>With every return:<\/strong> check the product, note any damage as an internal note and mark the order completed.<\/li>\n <li><strong>End of the month:<\/strong> see which products were always out and which sat still. Buy more of the first, sell or promote the second.<\/li>\n<\/ul>\n<section class=\"check\"><h2>Checklist: rental planning in order<\/h2><ul><li>Stock per product filled in, including minimum and maximum per booking<\/li><li>Units under repair taken out of stock<\/li><li>Buffer time before and after decided per product<\/li><li>Minimum lead time set if you deliver yourself<\/li><li>Opening hours per day and closed days filled in<\/li><li>Closure periods for holidays recorded<\/li><li>All booking channels arrive in one system<\/li><li>Online payment at booking switched on<\/li><li>Fixed weekly routine for handover and return<\/li><\/ul><\/section><section class=\"faq\" id=\"faq-en\"><h2>Frequently asked questions about rental planning<\/h2><details><summary>How do you prevent double bookings in rental?<\/summary><p>Let all bookings arrive in one system that tracks stock per date, and set buffer time per product for cleaning and transport. Then a customer can only choose a product on days it is really free, and you cannot double book by accident either.<\/p><\/details><details><summary>How much buffer time should I plan between two bookings?<\/summary><p>As much as you need to collect, clean, check and deliver the product again. For a bike an hour is often enough, for a party tent or bouncy castle a day. Start generous and shorten the buffer once you see it can be done faster.<\/p><\/details><details><summary>Can I do rental planning in Excel?<\/summary><p>With a few products and a handful of bookings a week, yes. Once you have several channels, work with colleagues or want customers to book online, keeping it up costs more time than it saves and the chance of double bookings grows.<\/p><\/details><details><summary>What happens to a booking that spans a closed day?<\/summary><p>It simply stands. A closed day in the middle of a rental period does not block the booking; only the pick-up and return day must fall on a day you are open.<\/p><\/details><details><summary>Can customers choose a date first?<\/summary><p>Yes. Set the booking start in Be-Bookable to &#8220;Date first&#8221; or &#8220;Both&#8221;. The shop then shows a search bar where customers pick their period first and then only see the products available at that time.<\/p><\/details><details><summary>What does rental planning software cost?<\/summary><p>For a small rental business between 20 and 100 euros per month, depending on the pricing model. A comparison of eight vendors is in the article on rental software costs.<\/p><\/details><\/section><section class=\"slot\"><h2>Let the calendar do the work<\/h2><p>Put your products online today with buffer time and opening hours, and see what your planning looks like in a month.<\/p><div class=\"knoppen\"><a class=\"knop knop--p\" href=\"https:\/\/www.be-bookable.com\/sign-up\/\">Start for free<\/a><a class=\"knop knop--s\" href=\"https:\/\/www.be-bookable.com\/resources\/understanding-rental-software-costs\/\">What does rental software cost?<\/a><\/div><\/section><\/article><nav class=\"toc\" aria-label=\"Contents\"><p>Contents<\/p><ol><li><a href=\"#what-is\">What is rental planning?<\/a><\/li><li><a href=\"#causes\">Where double bookings come from<\/a><\/li><li><a href=\"#stock\">Stock per date: the basis<\/a><\/li><li><a href=\"#buffer\">Buffer time and minimum lead time<\/a><\/li><li><a href=\"#opening-hours\">Opening hours and closed days<\/a><\/li><li><a href=\"#booking\">Let customers choose only what is possible<\/a><\/li><li><a href=\"#handover\">Planning handover and return: the weekly routine<\/a><\/li><li><a href=\"#faq-en\">FAQ<\/a><\/li><\/ol><\/nav><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Comment fonctionne la planification des locations par date : stock, temps tampon, horaires d'ouverture et remises, pour ne plus jamais faire de double r\u00e9servation.<\/p>","protected":false},"author":1,"featured_media":9358,"comment_status":"closed","ping_status":"open","sticky":false,"template":"elementor_theme","format":"standard","meta":{"footnotes":""},"categories":[22],"tags":[],"bb_blog_topic":[81],"bb_feature_group":[],"class_list":["post-6792","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-resources"],"_links":{"self":[{"href":"https:\/\/www.be-bookable.com\/fr\/wp-json\/wp\/v2\/posts\/6792","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.be-bookable.com\/fr\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.be-bookable.com\/fr\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.be-bookable.com\/fr\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.be-bookable.com\/fr\/wp-json\/wp\/v2\/comments?post=6792"}],"version-history":[{"count":4,"href":"https:\/\/www.be-bookable.com\/fr\/wp-json\/wp\/v2\/posts\/6792\/revisions"}],"predecessor-version":[{"id":9363,"href":"https:\/\/www.be-bookable.com\/fr\/wp-json\/wp\/v2\/posts\/6792\/revisions\/9363"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.be-bookable.com\/fr\/wp-json\/wp\/v2\/media\/9358"}],"wp:attachment":[{"href":"https:\/\/www.be-bookable.com\/fr\/wp-json\/wp\/v2\/media?parent=6792"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.be-bookable.com\/fr\/wp-json\/wp\/v2\/categories?post=6792"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.be-bookable.com\/fr\/wp-json\/wp\/v2\/tags?post=6792"},{"taxonomy":"bb_blog_topic","embeddable":true,"href":"https:\/\/www.be-bookable.com\/fr\/wp-json\/wp\/v2\/bb_blog_topic?post=6792"},{"taxonomy":"bb_feature_group","embeddable":true,"href":"https:\/\/www.be-bookable.com\/fr\/wp-json\/wp\/v2\/bb_feature_group?post=6792"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}